Purchase Request

What is a Purchase Request:

A purchase request is an official document used within an organization to formally request the purchase of goods or services. It serves as the initial step in the procurement process, ensuring that the requested purchase is reviewed, justified, and approved before any financial commitment is made. This document is crucial for maintaining control over organizational spending, ensuring that purchases are necessary and align with the organization’s budget and goals.

Purpose of a Purchase Request:

• Control and Accountability: Ensures that purchases are necessary and approved by the right individuals.
• Budget Management: Helps organizations manage their budgets effectively by tracking requests and expenditures.
• Efficiency: Streamlines the purchasing process, making it easier to track orders and manage supplier relationships.
• Vendor Interaction: Purchase requests, such as those in systems like Garage Invoice, can be easily shared with vendors. This facilitates better communication, as vendors can promptly create quotes based on the purchase request, speeding up the procurement process and ensuring clarity in transactions.

In summary, a purchase request is not only a tool for internal control and budget management, but also a key component in interacting with vendors to obtain necessary goods or services efficiently.