Appointments
Organise the day and take bookings online, around the clock.
Workshop software for the UK & Ireland
Garage management software that does the paperwork for you.
Online bookings, inspections, job cards, invoices and reports in one place.
Try the live demo ↗
See pricing
Explore a working demo garage with example data. No registration or card needed.
- £50 a month + VAT
- No long-term contract
- Free data import
Works on desktop, tablet and mobile
Workshop today
Example data · Wednesday 11 November
Booked in6
In the workshop3
Ready2
UK
WR19 KLM
MOT + Full Service
In progress
UK
GI16 NVC
Brake Pads & Discs
In progress
Ready
UK
KX70 DPE
Clutch Replacement · 13:00
Confirmed
Payment received
INV-2026/0591
100% recommend
Reviews on Facebook
“Excellent value for money. Easy and logical to use… Batch payments is now saving me a fortune in time and effort.”
“The system is simply amazing… Certainly recommend this to everyone I speak to.”
“Garage Invoice, hands down has the best customer support. Response is quick no matter time and regardless of weekends.”
“As a new business this software is brilliant!”
“Best company I have dealt with to date… Value for money 100%. Ease of use 100%.”
“This allows us to centralise all our information in one system. The transition is straightforward.”
“Would gladly recommend to any other small independent garage!”
“The more I look the more I find on there even after years of use.”
“System is reliable, user friendly and vibrant in design.”
“Does a lot of the things the bigger more expensive alternatives do at a much cheaper price.”
“It has so much included that other companies charge per use.”
“We look forward to integrating our business with Garage Invoice in the future.”
“…it’s the pillar of our customer management and invoicing, we would struggle without it. I would recommend it to anybody.”
“Really helpful, easy to get hold of when needed and a good user friendly system.”
“Very easy to use and the customer support is very good.”
“Fantastic, the best garage software I have used so far, easy and very reliable with a very good support.”
“Any issues I have had have been dealt with very quickly indeed.”
“Excellent software easy to use.”
“Great invoicing software for Auto Garages.”
1 / 6
One system for the whole job
From the first booking to the final payment.
Our garage management software keeps bookings, inspections, job cards and invoices connected, so you spend less time entering the same details.
Inspections
Record the vehicle's condition and price the work it needs.
Invoices
Turn the completed job card into an invoice in one click.
Online booking for your garage
Let customers book. Keep your diary organised.
Customers book an MOT or service themselves, any time of day. Each booking request appears in your appointments list for you to review and confirm.
- Customers choose a service, pick a drop-off time and send their details online
- Customers enter their reg and the vehicle details fill in
- Review and confirm new booking requests in one place
- Customers get a confirmation and appointment updates by email or SMS
- Help reduce missed appointments with automatic reminders
Works with your current website. Add the booking form to the website you already have, or share a direct link, for example on your Facebook page.
Step 3 of 5 · Date & time
UK
WR19 KLM
Ford Fiesta · MOT + service
Choose a day
Tue 10
Wed 11
Thu 12
Drop-off time
08:30
09:00
10:30
13:00
14:30
16:00
This is your vehicle drop-off time. Work may begin later depending on the workshop schedule.
Continue
Appointments
1 unconfirmed
11/11/2026 09:00
MOT + Full Service
Sarah Jones · booked online
Booked
✓ Confirm
11/11/2026 10:30
Brake Pads & Discs
Smith's Fleet · 2h 30m
Confirmed
12/11/2026 08:30
Clutch Replacement
M. Patel · 4h
Confirmed
Example screens with sample data
Inspection INSP-001200
Assigned staff: James Carter
Draft
To
Sarah Jones
Vehicle
UK
WR19 KLM
Interior / Exterior
✓
Exterior Body
✓
Wipers
✓
Lights (head, brake, indicators)
Notes: nearside brake light bulb out. Wipers smearing.
Tyres
Front left tyre
Tread 3 / 3 / 2 mm · Uneven wear
Replace: YES
Front right tyre
Tread 6 / 6 / 6 mm · 32 PSI
Replace: NO
Recommended work
Sent to the customer to accept
Brake light bulb
Nearside, replace
£8.40
Wiper blades
Front pair
£15.15
Total inc. VAT
£28.26
Edit
Send
Convert
Example screen with sample data
Digital vehicle inspections
Record findings while you're beside the vehicle.
Work through the vehicle inspection checklist on a tablet in the bay, add recommended repairs and their prices, and send it to the customer to accept.
- Build your own forms: MOT pre-checks, pre-sale inspections or full health checks
- OK/fault and green/amber/red checks, yes/no answers, notes, photos and videos
- Price the recommended work on the inspection itself
- Track each one as draft, sent, accepted, declined or completed
- Convert accepted work into a job card or invoice
Any device
At the desk. In the bay. On the driveway.
Use Garage Invoice in your browser on desktop, tablet or mobile. Your whole team can be logged in at once.
Swipe to explore desktop, tablet and mobile.
At the desk
Bookings, invoices, payments and reports on the office PC.
Job card JC-1172
Technician: James Carter
In progress
MOT test · pass
Oil & filter, 5W-30
Wiper blades
Completed action: nearside brake light bulb replaced.
Convert to invoiceIn the bay
Job cards and inspections on a tablet, with photos from the camera.
UK
KX70 DPE
New invoice
Battery
£96.00
Call-out
£45.00
Total
£169.20
Send by SMS
Send by email
On the driveway
For mobile mechanics: look up the reg, invoice and send it from your phone.
How it works
Follow one car through the day
- 1 Booked onlineSarah books an MOT and service for 09:00, and you confirm it.
- 2 Inspected in the bayThe technician records two faults and prices the recommended repairs.
- 3 Ready to collectWhen the work is complete, Sarah receives a collection text.
- 4 Invoiced and paidThe job card becomes an invoice and the payment is recorded.
- 5 Next MOT reminder scheduledA reminder will go out 4 weeks before the MOT is due.
Booked
UK
KX70 DPE
Clutch replacement
M. Patel · Golf
UK
BT21 ORW
Air con regas
K. Walsh · Corsa
In the workshop
UK
LD18 YTR
Diagnostics
R. Byrne · Qashqai
Ready
Invoiced
UK
GI16 NVC
Brake pads & discs
Smith's Fleet · Transit
UK
WR19 KLM
MOT + service
Sarah Jones · Fiesta
Confirmed
Inspection: 2 faults
Ready to collect
Paid · £214.80
SMS · nowHi Sarah, your Ford Fiesta WR19 KLM is ready to collect.
Reminder · scheduledMOT reminder for WR19 KLM will send on 11 Oct 2027.
Stage 1 of 5 · Booked online
Example screen with sample data
Workshop reports and profitability
Know where your workshop makes money.
Set a target margin, then see which services, items, customers and vehicles fall below it. Reports use the job information you already record in Garage Invoice.
Reports / Profit & Margin
Profit & Margin
This month
Last month
Quarter
Year to date
Total sales
£18,110.00
Ex VAT · 46 invoices
Total cost
£9,540.00
Ex VAT
Gross profit
£8,570.00
After credit notes
Average margin
47.32%
Target 40.00%
Margin by category
Black line marks your 40% target
⚠ 2 categories and 5 items are below your 40% target margin.
Review low-margin items
Which jobs actually make money?
Profit & Margin compares every category, item, customer and vehicle against your own target margin, and flags anything sold at a loss.
Compare sales by team member
Sales reports show the work each team member has brought in over any period.
Who owes you, and how is cash flowing?
Customer reports group unpaid invoices by how overdue they are, and the Cashflow report sets income against expenses.
Profit & Loss
Profit & Margin
VAT Summary
Cashflow
Sales
Expenses
Customer Insights
Vehicle Overview
Daily Capacity
Accounting Export
Sync with QuickBooks, Xero, Sage or FreeAgent
Everything else
More tools for the everyday running of your garage
Keep customer records, vehicle history, jobs, payments and stock connected, so your team spends less time searching and entering the same information.
Invoices and payments
Create branded invoices, send them by email or SMS, and track unpaid balances. Record part payments or several payments at once.
Job cards
Assign work to technicians and keep job details, notes, photos and videos together. Turn completed job cards into quotes or invoices.
Quotes and estimates
Send estimates for customers to review, approve and sign online. Track when they’re viewed and turn accepted work into an invoice.
Customer records
Keep customer details together and find their linked vehicles, jobs and invoices without searching through separate records.
Vehicle records and lookups
Enter a registration to retrieve vehicle details, then keep inspections, jobs, invoices and reminders linked to that vehicle.
MOT and service reminders
Send automatic email and SMS reminders when work is due, using your own wording to encourage customers to book again.
Stock and purchasing
Keep track of parts, stock levels and purchasing alongside the work happening in your garage.
Expenses and credit notes
Record business expenses and create credit notes when invoice amounts need adjusting, keeping the financial records together.
Accounting connections
Use integration or export options for QuickBooks, Xero, Sage and FreeAgent. Available connection methods depend on your accounting package.
Pricing
Simple, transparent pricing
Both plans include all the features shown above. Pay monthly, or save with an annual plan. No long-term contract: cancel before your next renewal and you won't be charged again.
Monthly
Pay as you go
£50 /month
Excl. VAT
- Unlimited basic VRM lookups
- Unlimited postcode lookups
- Unlimited SMS via the GI SMS gateway (your own Android phone required)
- Unlimited invoices, quotes and job cards
- Unlimited staff logins
2 months free every year
Annual
Best value
£500 /year
Excl. VAT
- Unlimited basic VRM lookups
- Unlimited postcode lookups
- Unlimited SMS via the GI SMS gateway (your own Android phone required)
- Unlimited invoices, quotes and job cards
- Unlimited staff logins
How to get started
Choose a plan
Pay monthly or annually by debit or credit card, PayPal or Direct Debit.
Card · PayPal · Direct DebitFill in the setup form
Tell us your business name and address, and upload your logo.
Takes about 3 minutesStart using Garage Invoice
We set up your account as soon as we receive your form, ready to create your first job.
Ready in under 15 minutes
FAQ
Garage management software FAQs
Can I try Garage Invoice before buying?
Yes. Explore the live demo with example garage data—no registration or payment card needed. Choose a demo user on the sign-in screen to look around and try the features before choosing a plan. We offer a shared demo rather than a free trial of your own account.
What’s included, and are there any extra costs?
Both monthly and annual plans include the same features, including online booking, inspections, job cards, invoicing and reporting, with unlimited staff logins. Prices exclude VAT. Unlimited SMS uses the GI SMS gateway and requires your own Android phone; check the SMS requirements before getting started. Any applicable payment-provider fees or optional service charges are separate from your subscription.
Can you help me move from my current system?
Yes—we can import your customers, vehicles, appointments, job cards, invoices, payments, estimates, credit notes, expenses, items and vendors at no extra charge. Contact us with the name of your current system, and we’ll explain how to prepare your data for import.
How do I get started, and what help will I receive?
Choose a monthly or annual plan, then send us your business details and logo. Once we have those details, we’ll set up your account in less than 15 minutes and let you know it’s ready to use. Our documentation and support team are available to help you get started.
Does it work on my phone or tablet?
Yes. Garage Invoice runs in your web browser on desktop computers, tablets and mobile phones, with an internet connection. Use a tablet for job cards and inspections in the workshop, or look up a vehicle and send an invoice from your phone while working away from the office.
Can customers book through my existing website?
Yes. Add the booking form to your existing website or share a direct booking link, including on your Facebook page. Customers select a service and drop-off time, then submit their details. You review and confirm each booking request, so you stay in control of your diary.
How do SMS reminders work?
Garage Invoice supports SMS messages for appointments, vehicle collection and MOT or service reminders. The included unlimited SMS option uses the GI SMS gateway with your own Android phone. You’ll need a suitable mobile plan, and your mobile provider’s charges and usage conditions still apply. Contact us if you need help checking the requirements.
Can I cancel, and what happens to my data?
Cancelling and accessYou can cancel your subscription through My Account on our website. You keep full access until the end of the period you’ve already paid for. After that, normal access ends, but account administrators can still sign in to export your data while it remains available.
Exporting your recordsUse Utilities → Export All Data to download your records as CSV files for Excel or Google Sheets. This includes customers, vehicles, appointments, job cards, invoices, quotes, payments, expenses and other business records. Invoices, job cards, quotes and other supported documents can also be downloaded in bulk as PDFs in a ZIP file.
ReactivatingIf you decide to return while your data is still retained, select Reactivate Subscription to restart on the same plan.
Data retentionAfter your access ends, your data is kept for one month, so administrators can still export it or you can reactivate. After that month, it is permanently deleted. Backup copies are kept for 30 days.
Is my garage’s data secure, and who can access it?
Staff accessEach staff member has their own login, and you control what they can view, create, edit or delete. Access can be restricted to records they created or were assigned, while technicians have a simpler workspace for their own job cards, appointments and tasks. You can deactivate a staff account to end their access, including remembered logins. An Activity Log helps you review actions taken in your account.
Login protectionPasswords are securely hashed. Two-factor authentication and passkeys are supported, and administrators can require two-factor authentication for everyone.
Data protection and backupsYour data travels over encrypted HTTPS connections, and sensitive integration settings are encrypted. Your database is backed up automatically every four hours by default, with integrity checks and off-server cloud storage. Backups are kept for 30 days, and an additional backup is taken before each system update.
Does it connect to my accounting software?
Garage Invoice offers accounting integration or export options for QuickBooks, Xero, Sage and FreeAgent. The connection method and supported information depend on the accounting package. Contact us with the software you use, and we’ll confirm how the connection works and any setup requirements or additional costs.
Still have a question?
Contact us—we’ll help you work out whether Garage Invoice fits your workshop.
See it working before you decide
Open the demo garage, or pick a plan and we'll set your account up for you.