Billing and accounting

Garage billing and accounting software that keeps your books tidy

Invoice, take payments, record expenses and reconcile your bank in one place. Then see your VAT and profit, and keep Xero, QuickBooks, Sage or FreeAgent in sync automatically.

Try the live demo View pricing

Opens the demo garage with example data. No sign-up or payment card needed.

Garage Invoice VAT summary report with VAT on sales, purchases and VAT due (demo data)

Billing that follows the job

Quotes, job cards and invoices are linked, so the bill is built from the work you've already recorded instead of typed up at the end of the day.

Invoices from job cards. Convert a finished job card or accepted quote into an invoice in one step.
Billable expenses. Record a part you bought in for a customer's car and add it to their invoice later.
Recurring invoices. Bill fleet and contract customers automatically on a schedule.
Credit notes. Refund or adjust an invoice properly instead of editing it after it's been sent.

Garage Invoice invoices list with batch payments and recurring invoices buttons (demo data)

Payments in, money out, all matched up

See who has paid, who owes you and where your money went, without a separate spreadsheet.

Online card payments. Connect Stripe, Square, SumUp, Mollie, GoCardless or PayPal so customers can pay from the invoice link. The provider's fees apply.
Batch payments. Record one payment across several invoices, for example a monthly fleet account.
Expenses and purchase orders. Log supplier bills by category and vehicle, and turn purchase orders into expenses.
Bank reconciliation. Import your bank statement as a CSV file and match each line to an invoice or expense. You don't need to connect your bank.

Garage Invoice payments list showing card, cash and bank transfer payments against invoices (demo data)

Know your VAT and profit before your accountant does

The reports use the invoices, payments and expenses you've already entered, so the figures are ready whenever you need them.

VAT summary. VAT on sales and purchases, with the figures for boxes 1 to 9 of your VAT return, on the accrual or cash basis.
Profit and loss. Net sales, cost of sales, gross and net profit, filtered by labour, parts or tyres.
Cashflow. Money received and paid out, plus what's still owed to you and by you.
Sales reports. Invoices, payments, credit notes and items sold over any period.

Garage Invoice profit and loss report showing net sales, cost of goods, gross and net profit (demo data)

Works with your accountant

Sync with Xero, QuickBooks, Sage or FreeAgent

Keep using the accounts package you or your accountant already know. Connect it once and invoices, payments, expenses and customers sync automatically. Prefer files? Export them with your tax codes already mapped. How to connect your accounting software.

Xero
Live sync of invoices, payments, expenses and customers. Or export CSV files ready to import, with your Xero tax rate names.
Xero import guide
QuickBooks
Live sync of invoices, payments, expenses and customers. Or export files in the format QuickBooks expects, matched to your tax names.
QuickBooks import guide
Sage
Live sync of invoices, payments, expenses and customers. Or export files for Sage 50 and Sage 200 with your tax codes, nominal code and department filled in.
Sage import guide

Questions

Billing and accounting FAQs

Is Garage Invoice a replacement for Xero, QuickBooks or Sage?

It handles the garage side of the money: invoices, payments, expenses, bank matching and VAT and profit reports. Many small garages run on that alone and send the reports to their accountant. If you or your accountant keep the full books in Xero, QuickBooks, Sage or FreeAgent, connect it and your invoices, payments, expenses and customers sync automatically.

Does it submit my VAT return to HMRC?

No. The VAT summary gives you the figures for boxes 1 to 9 of your return. You or your accountant then submit them through Making Tax Digital compatible software, such as Xero, QuickBooks, Sage or FreeAgent.

Do I need to connect my bank?

No. Download a statement from online banking as a CSV file and import it. Garage Invoice suggests which invoice or expense each line matches.

Which card payment providers can I use?

Stripe, Square, SumUp, Mollie, GoCardless and PayPal. You connect your own account, and the provider's fees apply. You can also record cash, card machine, cheque and bank transfer payments.

How much does it cost?

Billing and accounting are part of the one plan, which includes every feature: £50 a month plus VAT, with no contract. See pricing for the annual option.

Works together

Related features

Each of these has its own page with more detail and screenshots.

See your garage's numbers in one place

Open the demo garage and look at the invoices, payments and VAT summary with example data.

Try the live demo View pricing