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Free garage invoice template for UK garages

A ready-made invoice for parts, labour, VAT and MOT fees. Download it for Excel, Word or as a printable PDF. No sign-up, no email address.

Download for Excel Download for Word

Prefer pen and paper? Print the PDF version.

Blank garage invoice template with parts and labour tables, VAT and MOT lines, totals and payment details

Three formats

Pick the version that suits your workshop

All three have the same layout, so you can switch between them without your invoices looking different.

What a UK garage invoice should include

If you're VAT registered, HMRC expects a full VAT invoice to show certain details. The template has a space for each of them.

  • A unique invoice number. Number invoices in sequence and never reuse a number.
  • Your details. Business name, address and VAT registration number.
  • Dates. The invoice date, and the date the work was done if that's different.
  • The customer and vehicle. Name and address, plus the registration and mileage so the job is easy to trace later.
  • Parts and labour. A description, quantity and price before VAT for each line, and the VAT rate that applies.
  • Totals. The total before VAT, the VAT amount and the amount due.
Parts and labour
Standard rate, usually 20% VAT.
MOT test fee
Outside the scope of VAT. Show it on its own line with no VAT.
Not VAT registered
Set every line to 0% and leave out the VAT number.
Part payments
Enter what's been paid and the balance due works itself out.

When a template starts slowing you down

A spreadsheet is fine for a handful of jobs a week. Once you're busy, retyping parts, chasing payments and finding old invoices takes longer than the work itself. Garage Invoice does the same job for you.

  • Saved parts and labour. Pick items from your list and the price and VAT fill in.
  • From job card to invoice. Turn a finished job card or accepted quote into an invoice without retyping.
  • Send and get paid. Email or text a link to the invoice, and take card payments online.
  • Numbering and records. Invoice numbers, vehicle history and VAT reports are kept for you.
Try the live demo See invoicing features
Customer view of a Garage Invoice invoice with parts, labour and VAT (demo data)

Questions

Garage invoice template FAQs

Is the template really free?

Yes. Download it, change it and use it for as many invoices as you like. You don't need to sign up or give an email address.

Can I use it if I'm not VAT registered?

Yes. Set the VAT column to 0% on every line and delete the VAT number from the top. The totals still add up correctly.

Do I charge VAT on the MOT fee?

The MOT test fee itself is outside the scope of VAT, so the template has a separate MOT line that isn't added to the VAT. Any repairs or parts done alongside the MOT are charged at the normal rate. If you're unsure about a particular charge, check with your accountant.

How should I number my invoices?

Use a simple sequence, for example INV-0001, INV-0002 and so on. Each number must be unique, and you shouldn't skip or reuse numbers.

Can I add my logo?

Yes. In the Word and Excel versions, replace the word INVOICE at the top with your logo using Insert, then Picture.

Does the Excel version work in Google Sheets or Numbers?

Yes. It only uses simple formulas, so it opens in Google Sheets, Apple Numbers and LibreOffice as well as Excel.

Ready to stop retyping invoices?

See how Garage Invoice handles bookings, job cards and invoices in one place, with example data already loaded.

Try the live demo View pricing