Interface Settings and Preferences

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The user preferences let you adjust various options and settings that control the behaviour and the UI of the webmail application. The numerous settings are grouped by the following sections:

Note: After changing preferences, don’t forget to save them by clicking the Save button below the settings form.

Roundcube Webmail Preferences 1024X465 1

User Interface

The webmail is available in numerous languages. Switch it here if you like. When accessing the application, the language is automatically chosen from your computer’s operating system language.
Time zone
Dates displayed anywhere (e.g. when a message is sent) will be automatically translated into your local time zone. Set this to Auto to let the system use your computer’s time zone settings or select a specific time zone from the list.
Time format
Select how time (hours, minutes) are displayed.
Date format
Select the format how dates should be displayed.
Pretty dates
With this option checked, dates close to today will be translated into relative terms like “Today”, “Yesterday”, etc.
Set the interval you want the system to check for updates (e.g. for new messages arrived)
Interface Skin
Choose the visual appearance of the user interface from a selection of themes.
Handle pop-ups as standard windows
When Roundcube opens messages or the compose form in a new window, this can either be a detached window with a smaller size and without toolbar buttons or, with this option activated, be a regular browser window or even just anther tab in your current window. If enabled, all windows opened by the webmail application obey the settings of your browser.
Register protocol handler
You can register this webmail app to be opened whenever you click an email link somewhere on the web.


Mailbox View

Show preview pane
This shows or hides the Preview Pane in the mail view.
Mark previewed messages read
Select the delay to mark new messages as “read” when opening them in the preview pane.
Request for receipts
This option controls the behaviour when you open a message for which the sender requested a read receipt.
Expand message threads
When listing messages in threads, this option controls how conversation groups are expanded in the list.
Rows per page
The messages list displays this number of messages at a time (aka a “page”). Increasing this number may result in longer loading times when opening a mailbox folder.
Check all folders for new messages
By default, only the Inbox is checked for new messages periodically. If you have server-side filters installed that will move incoming messages to other folders, you should check this option.


Displaying Messages

Open message in a new window
With this option checked, double-clicking a message in the email view will open it in a new window instead of the current browser window/tab.
Display HTML
Check this option to display formatted messages as the sender intended it. When disabled, formatted emails will be converted to plain text.
Display remote inline images
Formatted (HTML) messages can contain references to images which have to be loaded from a remote server. This can harm your privacy and reveal to the sender that you opened the message. This technique is often used by spammers to verify that your email address works and you may receive more spam.
Display attached images below the message
Enable this option if you want image attachments to be displayed below the message text.
After message delete/move display the next message
Controls whether the screen should jump to the next message in the list when opening an email message (not in the preview pane) and then move or delete it.

Advanced options

Default Character Set
Some email systems do not specify the character set when sending messages. In such rare cases the receiver (your webmail application) has to make an assumption how to display the special characters (e.g. éäç) and therefore uses this setting. Select the character set/language the majority of your email correspondents use.


Composing Messages

Compose in a new window
With this option checked, the message compose form will open in a new window instead of the current browser window/tab.
Compose HTML messages
Check this option to enable the rich text (HTML) editor when composing a new message. This is only the default setting for HTML message composing. It can be toggled at any time while composing.
Automatically save draft
While you write a new message, a copy will be saved to the Drafts’ folder ever few minutes. Select the interval or disable the automatic saving here.
Always request a return receipt
Activate the “Return receipt” sending option by default for new messages.
Always request a delivery status notification
Activate the “Delivery status notification” sending option by default for new messages.
Place replies in the folder of the message being replied to
Choose the current folder for saving the reply message to instead of saving it to the “Sent” folder.
When replying
This option controls whether and where to place the quoted original text when replying to a message.
Messages forwarding
Controls the mode how messages are forwarded by default when clicking the Forward button without choosing a forward mode.
Default font of HTML message
When writing a formatted (HTML) message, this font face and size is used for the default text formatting.
Default action of the “Reply all” button
When replying to messages coming from mailing lists, this setting controls how to reply to them.
Automatically add signature
Select, in which cases, the signature text from your sender identity is added to a new message.
When replying, remove original signature
As the name suggests, this setting removes detected signatures from the original message when citing it in the reply.
Spellcheck Options
These checkboxes control the behaviour of the spell checker function.

Advanced options

Attachment names
Sometimes, receivers of your email messages have difficulties to correctly see the names of attached files. Adjust this setting in case you get complaints about garbled attachment names.
Use MIME encoding for 8-bit characters
This enables sending message texts the “safe” way, but slightly increases the amount of data to be sent. Activate this option in case people cannot properly read the message you send out.


Address Book

Default address book
Select the default address book where new contacts are saved to when adding them from the mail view.
List contacts as
Choose how names are displayed in the contact list.
Sorting column
Select the contact attribute used for sorting the contacts in the list.
Rows per page
The number of contacts displayed at a time (aka a “page”) in the contact list.
Skip alternative email addresses in autocompletion
With this option checked, every contact will only appear once in the autocompletion list that appears when you start typing in the recipient field. The first email address of the selected contact will then be inserted. If disabled, all email addresses of a matching contact are displayed for selection.


Special Folders

Some folders have special purposes and are used by system processes to store messages. This form allows you to choose which folders are used to store DraftsSent or deleted messages (Trash).

Show real names for special folders
With this setting enabled, the original names of the assigned special folders are displayed in the folder list instead of localized names.

When hitting the Archive button in the email view, the selected messages are moved to this folder.

Divide archive by

This option allows you to organize your archive folder in various ways. The selected message(s) can be filed into sub-folders of the archive according the sent date, the sender’s email address or the folder the message is moved from.

When set to None, all messages will be stored in the Archive folder without any sub-folders being created.


Server Settings

This section provides more advanced settings that control how messages are treated by the email server.

Mark the message as read on delete
With this option enabled, unread messages are also flagged as read when deleting them right away.
Flag the message for deletion instead of delete
Email messages can be flagged as deleted first before they’re finally removed from a folder. That also allows to “undelete” them later on. To finally delete them, use the Compact command from the Mailbox folders operations menu.
Do not show deleted messages
This option suppresses messages flagged as deleted from being listed.
If moving messages to Trash fails, delete them
Moving to Trash can fail if the Trash folder isn’t selected or over quota. With this option enabled, messages are deleted from the current folder when you attempt to move them to Trash.
Directly delete messages in Junk
Messages in the Junk folder are also move to the Trash first when deleting them. Skip that step by enabling this option.
Clear Trash on logout
As the option name says, this will empty the Trash folder when you terminate the session.
Compact Inbox on logout
This will remove all messages flagged for deletion from the Inbox when you log-off.
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